To generate its electricity supply, the utility operates 19 power plants across the country. To manage day-to-day operations at these plants, Enerjisa has long relied on a suite of SAP ERP applications, including SAP Plant Maintenance. And to support their work—particularly when it comes to construction and maintenance—teams need to refer to a vast array of documents, such as engineering plans, construction drawings, inventory lists, asset maintenance schedules and more.
Aylin Özdemir, Enterprise Solutions Manager at Enerjisa, explains: “Content plays a critical role in helping us plan construction and maintenance at our power plants. When we build a new plant, for instance, we work with many different partners and can produce many iterations of engineering plans before finalizing a design.
“It’s vital that we maintain strict version control over these documents and keep them readily accessible, as we may need to refer to them months or even years down the road; for example, if we are undertaking new building works or making repairs. Similarly, if there is a plant inspection and certain structures are found to be not up to code, we need to refer to the final plans to understand where the oversight was introduced—something that can be difficult if there are many variations and versions of documents that haven’t been properly classified. If we fail to provide the necessary documentation, we can be subject to audit fines, a risk that we are keen to avoid.”
Previously, Enerjisa organized project documents in a collection of electronic file systems that had grown increasingly complex over the years. With content scattered across multiple repositories, it took considerable time and effort for staff to locate individual documents, and files frequently got lost in the shuffle. What’s more, the company lacked a standardized approach to managing multiple versions of the same document, which made it difficult to track changes and created the risk of the wrong version of a document being used accidentally.
Enerjisa recognized that it urgently needed a more consistent way of working with its masses of information, and set out to establish a robust foundation for managing enterprise-wide content.